Effective Date: 1st July, 2025
Last Updated: 26th July, 2025
Rainwater Harvesting Services (“we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and manage your information when you visit https://rainwaterharvesting.services.
1. Who We Are
Our website address is: https://rainwaterharvesting.services
2. What Personal Data We Collect and Why
A. Comments
When visitors leave comments on the site, we collect:
- Data shown in the comments form
- Visitor’s IP address and browser user agent string (to help detect spam)
An anonymized string (hash) of your email address may be provided to Gravatar. Their privacy policy is at https://automattic.com/privacy/. After comment approval, your profile picture is public with your comment.
B. Media
If you upload images, avoid embedded location data (EXIF GPS). Visitors can extract location data from public images on the site.
C. Cookies
We use cookies for:
- Session management
- Login persistence
- Analytics and user behavior tracking
- Social login integrations
Cookie Usage Includes:
- Comment Cookies: If you leave a comment, your name, email, and website may be saved in cookies for convenience.
- Login Cookies: When logging in, temporary cookies check browser compatibility and store login/session preferences.
- Editor Cookies: When editing a post, a cookie saves the post ID (no personal data).
Cookies may last from 1 day to 2 weeks depending on user actions. You may disable cookies in your browser, but this may affect functionality.
D. User Registration & Social Login
When you register or log in, we collect:
- Full name, email address, and company name
- Login method (email/password, Google, or Facebook)
- IP address and registration/login timestamps
- User status (guest, approved, denied, suspended)
Note: We do not post to your social accounts.
E. Login & Session Tracking
For each login, we record:
- User ID
- IP address
- Login date/time
- Page visited after login
- Session time (calculated until logout or inactivity)
F. Page Visit Monitoring
Using JavaScript and background pings, we monitor:
- Which pages users visit
- How long users spend on each page
This is stored for performance and analytics purposes.
G. Estimate Requests
When you submit an estimate:
- Your user ID and form details are recorded
- Timestamp is logged
- Notification is sent to our admin/distribution list
H. Registration Approval Process
All new registrations are:
- Reviewed manually via email alerts sent to our team
- Approved or denied via email or admin panel
If denied, the user is reverted to “guest” status with restricted access. We perform periodic user status checks (via WP-Cron).
3. Embedded Content from Other Sites
Articles may include embedded content (e.g., videos, images). These sites may:
- Collect your data
- Use cookies
- Track your interaction
This is the same as if you visited the third-party site directly.
4. Who We Share Your Data With
We do not sell your data. We may share data with:
- Hosting and analytics providers
- Legal authorities, when required
If you request a password reset, your IP address may be included in the reset email.
5. How Long We Retain Your Data
- Comments: Retained indefinitely
- Registered Users: Profile data is stored and editable by the user and site admins
- Login & Tracking Records: Retained as long as necessary for audits, analytics, and security
Inactive accounts may be archived or deleted periodically.
6. Your Rights Over Your Data
You can request:
- A copy of your stored data
- Erasure of personal data (excluding any data we must retain for legal or security reasons)
Contact us via the info at the bottom of this page to make a request.
7. Where Your Data Is Sent
Visitor comments may be scanned by spam detection services. All data is stored securely in our hosting environment and is only accessible to authorized personnel.
8. Security
We employ industry-standard security measures, including:
- HTTPS encryption
- Secure password hashing
- Login tracking and IP monitoring
- Manual user approval
9. Children’s Privacy
This website is not intended for users under age 13. We do not knowingly collect data from children.
10. Changes to This Policy
This policy may be updated at any time. We will update the “Last Updated” date and notify users where appropriate.
11. Contact Us
If you have any questions or concerns, contact us at:
📧 admin@rainwaterharvesting.services
🏢 321 Cityview Blvd Unit #4, Vaughan, ON L4H 3M3 Canada